You’ll also want a way to track and assign specific tasks and add due dates if you have small business accounting 101 any. If you want to keep your clients or teammates in the loop, you can automate your project management workflows with automations like these that send project updates as messages. Are you ready to streamline your accounting processes to provide a better experience for your clients?

This allows you to establish a connection between QuickBooks and the client’s bank account to streamline and automate data entry. You can make a new client checklist for accountants after knowing the size of the company and its structure. After that, you should create the best steps you want your new bookkeeping client checklist to have, like individual tasks. When developing the bookkeeping onboarding checklist, ensure you know your client’s expectations or goals.

1. Whether the prospective client is a new or established business, using the following standardized steps will make your life (and theirs!) easier.
2. Let the client also understand your perspective on a successful project and give them time to share their view.
3. Creating a special folder, channel, or label for the new client in your inbox or chat app helps you stay organized.
4. When you’re ready to onboard new clients, ensuring they get a proper checklist of the documents you need from them is critical.
5. Alternatively, provide your clients with access to QuickBooks resources to familiarise them with the platform’s features.

You can also advise them or do a gain-and-loss forecasts for their future projects using your prior work experience. Having an in-person meeting with the client is advisable to get to know one another better and grow trust. Lessons learned on how top firms grow fast, build stronger teams, and increase profit while working less.

Make sure that you’ve created recurring tasks lists in your system so that you don’t overlook any deadlines. This gives you access to additional features not available to regular users such as the ability to undo reconciliations and batch reclassification of entries. All QuickBooks Online subscriptions come with the ability to add two accountants. You can be added as the bookkeeper and the client can also grant their CPA access to their books. Whether the prospective client is a new or established business, using the following standardized steps will make your life (and theirs!) easier. Whether you’ve been a bookkeeper for decades or you’re just getting started, some of your clients will be using QuickBooks.

Basic Information and Documentation

Ensure that all business details such as name, address, contact information, and legal structure are accurate and up to date. To begin, create a Quickbooks account if the client doesn’t already have one. Use this handy form in your initial new client meeting to establish their needs and identify which QuickBooks solution is right for them. If you work across tools, though, you may need to get set up on a client’s chat app or invite them to yours. Make a copy, personalize it, and reference it every time you land a new client. Though there are several differences between the tiers, one of the main differences is the advanced reporting and class tracking that is available in the higher QuickBooks Online tiers.

Before agreeing to work together, take your time and review the project’s goals, achievements, and processes. Talk about the roles and expectations of all the team members toward the Quickbooks new bookkeeping client checklist. Be transparent to avoid misunderstandings later, and make sure your client gets clarifications where necessary.

Step 4: Ask the client to grant you accountant access to their books.

Yes, Quickbooks offers an industry-specific chart of accounts templates, making it easier to set up accounts tailored to the client’s business type. In the excitement of a new project, it’s easy to forget all of the little details to get a client set up. You get clients up to speed faster, show off your organizational skills, and save debit credit rules mental space for the work clients hired you to do. Once you’ve set up the chart of accounts, you should import the initial set of data and review the output with the client prior to importing several years of data. This allows you to fix any expense categories and give the client a sample output to review. Additionally, it should cover the banking establishments that are used by the company.

Set up Quickbooks account

Your marketing effort and fabulous sales pitch landed you a brand-new client. And you might think this is the most significant moment in the client relationship. However, it’s the onboarding phase that determines the difference between long-term success and an increased present value of a single amount client churn rate. Sales tax rates and rules can change, so it’s essential to regularly update these settings to ensure accurate calculations and compliance.

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But if you have a new client that hasn’t been using QuickBooks before, you should have a standard process for making sure that they’re set up correctly in the system. If they’re an established company, you’ll need to make sure that you’re importing all their information from their prior system. If they’re a new business, you’ll want to ensure that they get going on the right foot.